Annual Report Procedures
Dennis Wise/University of Washington
Who: IUCRCs who have existing awards need to submit an Annual Report.
What: The Annual Report contains information on the IUCRC's
- Activities and Findings
- Special requirements:
- Evaluator report
- Membership certification.
When: Technically the report is due 90 days before the award expiration date. However, to assure that your funds are readily available, it is strongly advised that your report be submitted on or before July 1 for the following fiscal year. Processing and other delays could push the process back and delay your receipt of continued funding if not submitted by July 1.
Where: Research.gov must be used to submit your annual report.
Why: To assure that you have timely continued funding on your award.
Essential Information: You must submit an annual report if you receive any funds from NSF as a partner institution. Note that you can copy and submit the same information as provided by the lead institution.
How: Please follow reporting instructions found on research.gov or by accessing the following link: Reporting Instructions.
Please make sure to enter content of your report in the various sections. You may upload PDF files with images, tables, charts, specific research project updates in support of each section. The SRO signed membership certification for the reporting period compiled using the following template: SRO Membership Certification Template and the Evaluator Report must be uploaded under "Special Requirements". "Participants" must list all individuals who contributed to the center activities for the performing period, including students, postdocs, companies, etc.
Center Structural Data Reporting
In addition to the annual report, centers are required to provide data to NSF and its authorized representatives (contractors or grantees). These data are used for NSF internal reports, to look at historical trend, and for securing future funding for continued IUCRC program maintenance and growth. Data that a given center provides as well as aggregate data across all centers is available to that center as a management tool. Updates by centers to their structural data in the IUCRC database are required annually. Data for the last complete fiscal year should be submitted via the mechanisms provided by NSF or its contractors no later than September 30. Centers are responsible for submitting this information after the award expires for their final fiscal year of activity. These indicators are both quantitative and descriptive.
- Quantitative information from the most recently completed fiscal year such as:
- Number and diversity of students, faculty, and industrial members involved in the center;
- Degrees granted to students involved in center activities;
- Amounts and sources of income to the center; and
- Lists of patents, licenses, and publications created.
- Operating Budget and Total Funding
- Total funding;
- NSF IUCRC funding received;
- Other NSF funding received; and
- Additional support broken down by Industry, State, University, Other Federal, Non-federal, and other support.
- Capital and In-Kind support
- Software, and
- Other support
- Human Resources
- Researchers (number of faculty scientists and engineers, number of non-faculty scientists and engineers);
- Students (number of graduate, number undergraduate);
- Administration, number of full and part time professional and clerical staff; and
- Information about broadening participation on the above with plans to increase broadening participation, if necessary
- Center Director Descriptors
- Position and rank of the Director;
- Status of tenure;
- Name and position of the person to whom the Center Director reports; and
- Estimate of the percent of time the director devotes to center administration, other administration, research, teaching, other.
- Center Outcomes
- Students receiving degrees and type of degree earned;
- Students hired by industry by type of degree; and
- number with center research;
- number with IAB members; and
- number of presentations
- Intellectual Property Events
- Invention disclosures;
- Patent applications;
- Software copyrights;
- Patents granted and derived or both;
- Licensing agreements; and
- Royalties realized